ESX 2023
ESX 2023
Exhibitor Zone
June 5-8 | Kentucky International Convention Center | Louisville, KY
We’re happy to have you as an ESX 2023 exhibitor! We look forward to working closely with you to ensure a productive and stress-free experience.
If you’re an ESX 2023 exhibitor, use these tools to get ready for the show—from deadline checklists and hotel reservations, to marketing resources and service forms. You’ll find it all in this ESX Exhibitor Zone.
Webinar Series: Best Practices for Your Exhibiting Experience
Join us for these quick 30-minute sessions for tips to making your ESX Exhibiting Experience successful.
Exhibitor Registration
Badge allotment is based on booth size:
10×10 booth = 10 EXPO Only Passes
10×20 booth = 15 EXPO Only Passes
20×20 booth = 25 EXPO Only Passes
20×30 booth = 35 EXPO Only Passes
As an ESX exhibitor, you receive 30% off all upgraded passes. We encourage you to take this opportunity to network with integrators/dealers in educational sessions. To view pricing and inclusions, visit our Registration Page. Hurry! Prices increase after April 7!
Registering a large group?
Complete this quick form and we’ll assist you with the registration process.
Send your completed forms to Kyndal.Cox@esaweb.org
Hotel Reservations and Room Blocks
Special reduced rates have been secured at several Louisville hotels. Reservations are accepted on a first-come, first-served basis and discounted rooms are only available while blocks last, so be sure to book early for the best selection and price.
NOTE: It has been brought to our attention that companies may try to reach out to book your hotel rooms. Only reservations made through the ESX website will be considered part of our group. This is a scam—please do not respond.
Official Expo Hours
Exhibitor Set-Up Hours
Monday, June 5th | 8:00am-8:00pm
Tuesday, June 6th | 8:00am-11:00am
Tuesday, June 6th | 8:00am-11:00am
Exhibit Hall
Hours
Tuesday, June 6th | 1:00pm-5:00pm
Wednesday, June 7th | 12:45pm-4:45pm
Exhibitor Take Down Hours
Wednesday, June 7th | 4:45pm-8:00pm
Thursday, June 8th | 8:00am-4:00pm
Thursday, June 8th | 8:00am-4:00pm
Official Vendors/Ordering
Below is a list of the Official Vendors for ESX 2023. If you do not see a vendor listed here and they claim to be an “official” vendor, please contact us.
For official order forms please download the Exhibitor Kit below.
General Services Contractor: T3 Expo
Lead Retrieval: Swapcard
AV/Computers: Three Rivers Productions
Internet/Wi-Fi: Kentucky International Convention Center
Catering: Levy
Floral: Nanz & Kraft
Photography: TBD
Electrical: Kentucky International Convention Center
Marketing Resource Tool: Feathr
NOTE: It has been brought to our attention that companies have been trying to sell ESX attendee lists. This is a scam—please do not respond. ESX values the privacy and integrity of our members, attendees, and exhibitors. We do not sell attendee contact information, nor do we provide it to third-party vendors for distribution. If you ever have concerns about the validity of an offer you receive, please contact us.
Marketing Resources
Announce to your prospects and customers that you’ll be at ESX by using our ready-made promotional tools. We’ve created a complimentary digital toolkit that includes customized marketing materials like a ready-to-send email and social media graphics.
Your company specific promo code will be included on all marketing materials to invite your community and customers to register for a FREE Expo Only Pass!
Your company specific promo code will be included on all marketing materials to invite your community and customers to register for a FREE Expo Only Pass!
Email Kyndal.Cox@ESAweb.org to retrieve your ESX Exhibitor Promo Zone Link.
How to Prepare My Sales People
ESX is a tradeshow open exclusively to the pro security and pro fire tech market. Installers, dealers, integrators and monitoring center professionals will be found walking the expo floor. This makes for a different experience than that of a large show open to consumers. Integrators may ask about merchandising, installation tips and more. You’ll recognize this show fosters more quality conversations that expand beyond the typical tech demos.
ESX is a tradeshow open exclusively to the pro security and pro fire tech market. Installers, dealers, integrators and monitoring center professionals will be found walking the expo floor. This makes for a different experience than that of a large show open to consumers. Integrators may ask about merchandising, installation tips and more. You’ll recognize this show fosters more quality conversations that expand beyond the typical tech demos.
Promote Your Products
ESX’s Innovation Awards distinguish innovation and excellence in the industry — and identify the next-gen products and services that will offer significant growth opportunities for dealers, integrators and monitoring centers.
Product and Service Listings showcase your products and services to the decision makers from security integration companies from across the nation who turn to ESX for business development and best sharing opportunities.
Deadline to enter is March 31st, 2023.
To review additional opportunities, check out our Sponsorship Brochure!
Media List/ PR Opportunities
Our official press list will be available to exhibitors on Friday, May 12. Please reach out to Kyndal.Cox@esaweb.org for your copy.
Important Deadlines
Friday, April 21, 2023
Deadline for Levy Food & Beverage Orders
Monday, May 1, 2023
Presta™ Rental Exhibit Package Order Deadline
Monday, May 1, 2023
Receiving at Advance Warehouse Begins
Monday, May 8, 2023
Presta™ Rental Exhibit Package Artwork Submission Deadline
Monday, May 8, 2023
Exhibitor Appointed Contractor Form Deadline
Monday, May 15, 2023
Presta™ Rental Exhibit Package Artwork Approval Deadline
Monday, May 15, 2023
T3 Service Orders Advanced Discount Deadline
Monday, May 15, 2023
Custom Furniture Advanced Discount Deadline
Tuesday, May 16, 2023
KICC Vendor Services Advanced Discount Deadline
Monday, May 22, 2023
A/V Services Pre-Show Order Deadline
Friday, May 26, 2023
Last Day for Advanced Shipments to Arrive without Surcharges
Friday, May 26, 2023
Deadline for Floral Orders
Monday, June 5, 2023
Direct Shipments to Show Site May Begin Arriving After 8:00 am
Thursday, June 8, 2023
All Carriers Must Check In by 12:00 pm