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Exhibitor Zone
Speaker Zone
ESX 2025

ESX 2025
Speaker Zone

June 16-19 | Cobb Galleria Centre | Cobb County, GA

We’re excited to welcome you as a speaker for ESX 2025! We look forward to working closely with you to make this a productive and stress-free experience.

As an ESX 2025 Speaker, you’ll have access to everything to prepare for the show—including deadline checklists, hotel reservations, outlined responsibilities, and onsite details. All of these tools and more are available for you in the ESX Speaker Zone.
Speaker Prep Checklist
Speaker Registration
Hotel Reservations
ESX Speaker Responsibilities
Guidelines and Roles
Onsite Details

We’re here to help!

If you can’t find the answer below, please contact:

Kyndal Cox.

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Kyndal Cox

Speaker Prep Checklist

UPON INVITE

Sign and return the Speaker Agreement Form

START PROMOTING YOUR SESSION

Expect to receive a customized graphic and email signature for promoting your session and presence at ESX

Friday, January 31, 2025

Book your hotel reservation & complete your ESX registration

Friday, January 31, 2025

Deadline for Call for Presenters

Monday, May 19, 2025

PowerPoint Presentation Due – If more than one speaker, please collaborate to combine your presentations

PRIOR TO DEPARTURE

– Download the MyESX app to start connecting with other security professionals, map out your agenda, set meetings, and receive updates throughout the show
– Download your presentation to your computer for your session. Do not rely on Wi-Fi
– Bring your own laptop and copy of the presentation – coordinate with co-presenters

ONSITE

Please arrive at your designated presentation room 15 minutes prior to start
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Speaker Registration

As an ESX Speaker, you receive 30% off all upgraded passes.
To view pricing and inclusions, visit our Registration Page.

REGISTRATION OPENS NOVEMBER 2024

Deadline to register: Friday, January 31

Registering questions?

Please contact Kyndal.Cox@esaweb.org

Hotel Reservations

Special reduced rates have been secured at Renaissance Atlanta Waverly Hotel connected directly to the convention center. Reservations are accepted on a first-come, first-served basis and discounted rooms are only available while the block lasts, so be sure to book early for the best selection and price.

NOTE: It has been brought to our attention that companies may try to reach out to book your hotel rooms. Only reservations made through the ESX website will be considered part of our group. This is a scam—please do not respond.

RESERVE YOUR ROOM FOR ESX HERE

ESX Speaker Responsibilities

An ESX speaker’s job is to create a forum where relevant concepts, topics, or issues are raised and explored—but not necessarily resolved. As a speaker it is your responsibility to provoke thought and encourage participation and interaction. Your goal is to facilitate thought and analysis by giving attendees information, tools, and insights they can use to make the right decisions for their company.

Tips for Creating Successful Education Sessions

Sessions are collaborative adventures. Use an interactive format whenever possible (some technical content requires a more instructional format, i.e. legal, fire codes, etc.).

ESX templates must be used in all presentations.

Don’t engage in extended arguments. Seminars and workshops are for learning and listening—not for winning a debate.
Create an environment conducive to learning and delivering a great session.
Encourage attendees to add value to your content by asking questions or providing additional experiences or insights that amplify the point of the session.

People attend seminars to learn, not to be sold. With the exception of paid exhibitor training sessions (Tech Talks), sessions primarily feature peer-to-peer integrator/dealer professionals. 

Arrive prepared, start on time, and end the session on time.
Encourage attendees to speak and participate when appropriate – robust audience interaction is beneficial when well managed.

Ask attendees to complete the sessions survey in the MyESX app after each session. We want to measure the session for effectiveness, relevance, and quality of experience from the attendees’ perspective.

Determine the format of the session in advance. Multiple presenters should combine all presentations into a single slide deck.
Start with a concise and compelling overview of the session content including benefits, overall logistics, and speaker info.

Guidelines and Roles

TRACK ADVISOR

An ESX Track Leader takes responsibility for the successful execution of a set of educational sessions at ESX (2-5 sessions). This subject matter expert commits to the following:

  • Reviews, provides edits and finalizes track session titles and descriptions to ensure relevancy and accuracy. (Session topics will be voted on by all advisors in this committee and session description drafts will be provided) Deadline Oct 1​
  • Vets and recruits speakers that would be appropriate on panel presentations. (As an integrator-focused educational program ESX aims to have 90% of all speakers identify as a dealer/integrator). We are looking for individuals that can tap their networks of peers/customers/colleagues that have valuable insights to share with our attendees. Deadline Jan 31​
  • Meets regularly with ESX Team Members (Kyndal & George) to give progress updates and finalize education for the marketing team. (Regularly scheduled check-ins 2x per month until programming for sessions are finalized – 8 check-ins)​
  • Reviews PPTs submitted by speakers prior to ESX to ensure presentation will meet expectations and intent.

LEAD SPEAKER

A Lead Speaker will be assigned for all sessions (if there is no moderator). In the case of a single speaker, that individual is automatically the Lead Speaker. When there are multiple speakers in a single session, a single Lead Speaker will be assigned.

The Lead Speaker is the primary liaison with ESX. They will coordinate and follow up with his or her fellow speakers or panelists to ensure the session description and learning objectives are fulfilled by the session content and be responsible for combining all slides into a single PowerPoint presentation. Please download the presentation prior to arrival and ensure you coordinate what speaker’s laptop will be used for the presentation.

MODERATOR

For sessions with a panel discussion format, a Moderator will be selected. The Moderator’s responsibilities are to introduce the session, manage the session while it is in progress and keep the content on track, facilitate Q & A, and make sure the session starts and ends on time. In most cases, the Moderator will also be the Lead Speaker.

ONSITE DETAILS

Badge Pickup

Please pick up your event badge at the Registration Desk, which is found in Concourse AB of the of the Cobb Galleria Centre – Once you enter from the Renaissance Atlanta Waverly Hotel walkway it will be to your right.

Speaker Lounge

Once you have your badge, please stop by the Speaker Lounge (Room 107) to pick up a speaker gift we have for you. In addition, this room will also be available for you to relax, work, and charge your devices. 

Session Arrival

Please arrive at your session 15 minutes prior to it starting so that you have time to meet the other presenters and set up your laptop.

Presentation Equipment

Speakers are requested to supply their own laptop to use for the presentation – coordinate with your fellow panelists to decide who will be bringing their laptop with the downloaded presentation. Please ensure you have the right AV connectors to attach to the projectors and power cords (HDMI compliant). We will have a slide advancer/clicker and audio connector. An AV technician will be present to assist and confirm everything is working properly. Please let Kyndal Cox know ASAP if you are not able to secure a laptop for your session. 
 
Each room will have a stage/riser with a podium and microphone along with a table for panelists, including microphones.

Session Kickoff & Housekeeping

You are welcome to kick off your session on your own. Please use the slides in the slide deck to guide you through the housekeeping notes: Feedback Survey, Anti-trust, Course Objectives, and your introduction. There may also be a slide at the very end of the deck providing info on the evening’s festivities – please show that.

Support Assistance

Outside each session room, there will be an ESX team member who will be scanning attendees’ badges. They will also be there to support you in case you have any questions or needs.
You can also contact Kyndal Cox at 972-807-6825.

Session Surveys

Attendees will use the MyESX Event App to access and provide feedback on your session via survey pop-up at the closing of the session. PDF versions of your slides will be uploaded to the app post-event and every person that attended the session will have access. A notification will be sent through the app once they are available. The week after the event I will share with you the results of these surveys.
To those that complete the survey, we will have a drawing to give away a prize. 

Attire

The conference is business casual so please dress accordingly.